Privacy Policy
The eduWeb Summit (“eduWeb”, “we”, “us” or “our”) is committed to protecting the privacy of your information. We believe it is a good practice to disclose to you how your personal information and activity may be used. This notice applies to eduwebsummit.com and its subdomains, subpages, all content, and internal services and internal applications accessible through it (collectively, the “Site”), or the services or products (collectively, “Service(s)”) provided by the eduWeb Summit.
This Privacy Notice is intended to describe in a straight-forward and easily understandable manner:
the information we collect about you;
how that information may be used;
with whom the information may be shared;
how you may update the information you provide us;
how you may contact us; and
your choices about our uses and disclosures of your information.
WHAT INFORMATION WE COLLECT
The information gathered by EDUWEB SUMMIT from this Site falls into two categories: (1) information voluntarily supplied by visitors to our Site and other Products, and (2) tracking information gathered as visitors navigate through our Site.
Information Voluntarily Provided by You
When using this Site, you may choose to provide us with information to help us serve your needs. “Personal Information” or “PI” is information recorded in any form that identifies an individual or can be used to identify an individual. It includes an individual’s name, mailing address, phone numbers, email address and other similar information. It may include information about an individual’s personal opinions and preferences.
You provide “PI” to the EDUWEB SUMMIT in the course of participating in the EDUWEB SUMMIT and utilizing EDUWEB SUMMIT products and services. In such cases, EDUWEB SUMMIT will comply with the contact limitations and data protections to which you agreed when you provided that permission. The EDUWEB SUMMIT may collect and use PI obtained from publicly available sources, where this is permitted by law. The EDUWEB SUMMIT also automatically collects information that is made available by the device you use to access EDUWEB SUMMIT’s website for system administration, surveys, service improvement, data analysis, and data integrity purposes to ensure that survey respondents do not impermissibly duplicate participation in the same survey. The information automatically collected for this purpose, as well as other “PI”, may be shared with third parties for the purposes of detecting and preventing impermissible duplicate participation in the same survey.
Below are some additional ways we collect data:
When you register with us for the annual EDUWEB SUMMIT:
If you register with the Site and request a service available on the Site (such as registration for a conference), we may ask you for your name, email address, country, and telephone number, as well as information about your position and organization and such other information as is reasonably necessary so that we can provide you with the service or identify what would be of most interest to you. On the data submission form, we shall indicate by way of an asterisk which information is optional and which information is mandatory.
Any Personal Information that you send us will be used for the purpose indicated on the Site or in this Privacy Policy.
Website Navigational Information
As you navigate the Site, we may also collect information through commonly used information-gathering tools, such as cookies and web beacons (collectively “Website Navigational Information”). Website Navigational Information includes standard information from your web browser (e.g., browser type, browser language), your Internet Protocol (“IP”) address, and the actions you take on the Site (such as the web pages viewed and the links clicked).
Use of Cookies
Like many companies, we may use cookies on this Site. Cookies are pieces of information shared between your web browser and a website. Use of cookies enables a faster and easier experience for the user. A cookie cannot read data off your computer's hard drive.There are different kinds of cookies with different functions:
Session cookies: a session cookie is only stored on your computer during your web session. They are automatically deleted when the browser is closed. They usually store an anonymous session ID allowing you to browse a website without having to log in to each page. They do not collect any information from your computer.
Persistent cookies: a persistent cookie is one stored as a file on your computer, and it remains there when you close your web browser. The cookie can be read by the website that created it when you visit that website again.
First-party cookies: the function of a first-party cookie is to retain your preferences for a particular website for the entity that owns that website. They are stored and sent between EDUWEB SUMMIT’s servers and your computer’s hard drive. They are not used for anything other than for personalization as set by you. These cookies may be either Session or Persistent cookies.
Third-party cookies: the function of a third-party cookie is to retain your interaction with a particular website for an entity that does not own that website. They are stored and sent between the third party’s server and your computer’s hard drive. These cookies are usually Persistent cookies.
We use cookies for the following purposes:
Where strictly necessary: These cookies are essential to enable you to move around the Site and use its features, such as accessing secure areas of the Site. Without these cookies, services you have asked for, such as obtaining a quote or logging into your account, cannot be provided. These cookies do not gather information about you that could be used for marketing or remembering where you have been on the internet.
Performance: These cookies collect information about how visitors use a Site (e.g., which pages visitors go to most often, if they get error messages from web pages). They also allow us to record and count the number of visitors to the Site, all of which enables us to see how visitors use the Site in order to improve the way that our Site works. These cookies do not collect information that identifies a person, as all information these cookies collect is anonymous.
Functionality: These cookies allow our Site to remember choices you make (e.g., your user name, your language, region you are in) and provide enhanced features. For instance, a Site may be able to remember your login details, so that you do not have to repeatedly sign in to your account when using a particular device to access our Site. These cookies can also be used to remember changes you have made to text size, font, and other parts of web pages that you can customize. They may also be used to provide services you have requested, such as viewing a video or commenting on an article. The information these cookies collect is usually anonymized. They do not gather any information about you that could be used for advertising or remember where you have been on the internet.
This Site does use Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses cookies to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity, and providing other services relating to website activity and internet usage for EDUWEB SUMMIT and its affiliates. Google may also transfer this information to third parties when required to do so by law or when such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser; however, please note that if you do so, you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
Advertising: We use cookies and tracking technologies to help us develop our understanding of your interests and what content and services may be relevant to you. In addition, we have a number of partners that also use cookies and similar technologies to determine which of their products and services may be relevant to you.
The major browsers have attempted to implement the draft “Do Not Track” (“DNT”) standard of the World Wide Web Consortium (“W3C”) in their latest releases. As this standard has not been finalized, EDUWEB SUMMIT’s Sites are not compatible with DNT.
Use of Web Beacons
The Site may also use web beacons (including web beacons supplied or provided by third parties) alone or in conjunction with cookies to compile information about users’ usage of the Site and interaction with emails from EDUWEB SUMMIT. Web beacons are clear electronic images that can recognize certain types of information on your computer, such as cookies, when you viewed a particular Site tied to the web beacon, and a description of a Site tied to the web beacon. We use web beacons to operate and improve our Sites and email communications. We may use information from web beacons in combination with other data we have about our clients to provide you with information about EDUWEB SUMMIT and our services. We will conduct this review on an anonymous basis.
Use of IP Addresses
When you visit our Sites, EDUWEB SUMMIT collects your IP addresses to track and aggregate non-Personal Information. For example, EDUWEB SUMMIT uses IP addresses to monitor the regions from which users navigate the Sites. IP addresses will be stored in such a way so that you cannot be identified from the IP address.
DISCLOSURE OF INFORMATION TO OTHERS
We do not disclose any Personal Information about you to any third parties except as stated in this Privacy Policy, as otherwise permitted by law, or as authorized by you.
Third parties to whom we disclose information are required by law and contractual undertakings to keep your Personal Information confidential and secure and to use and disclose it for purposes that a reasonable person would consider appropriate in the circumstances, in compliance with all applicable legislation, which purposes are as follows:
To provide the products and services you have requested from us;
To notify you or allow our affiliated companies to notify you of certain products or services offered by our affiliated companies;
To process transactions through data processing service providers;
If the information is a credit card number, to process credit card payments—through third-party payment processing, clearing, and settlement systems in association with various banks; and
To fulfill joint marketing agreements with affiliates and partners.
If these third parties wish to use your Personal Information for any other purpose, they will have a legal obligation to notify you of this and, where required, to obtain your consent. Contact us at info@eduWeb Summit.org for more information on these third parties.
Affiliate Sharing
In the normal course of performing services for our clients, Personal Information may be shared within EDUWEB SUMMIT and its affiliates for research and statistical purposes, system administration, and crime prevention or detection. When you supply us with information containing third-party Personal Information (names, addresses, or other information relating to living individuals), we will hold and use that Personal Information to perform general insurance and other services for you on the understanding that the individuals to whom the Personal Information relates have been informed of the reason(s) for obtaining the Personal Information and the fact that it may be disclosed to third parties such as EDUWEB SUMMIT, and that they have consented to such disclosure and use.
No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
Service Providers
Because many of the service providers we use are located in the United States, including certain EDUWEB SUMMIT affiliates, your Personal Information may be processed and stored inside the United States, and the U.S. government, courts, or law enforcement or regulatory agencies may be able to obtain disclosure of your Personal Information under U.S. laws.
EDUWEB SUMMIT's service suppliers adhere to the same protections regarding the collection, use, and retention of data as we do.
Business Transactions
As we continue to develop our business, we might sell or buy assets. In such transactions, user information, including Personal Information, generally is one of the transferred business assets. In addition, if either EDUWEB SUMMIT itself or substantially all EDUWEB SUMMIT assets were acquired, your Personal Information may be one of the transferred assets. Therefore, we may disclose and/or transfer your Personal Information to a third-party purchaser in these circumstances.
Other Legally Required Disclosures
EDUWEB SUMMIT preserves the right to disclose without your prior permission any Personal Information about you or your use of this Site or other Products if EDUWEB SUMMIT has a good faith belief that such action is necessary to (1) protect and defend the rights, property, or safety of EDUWEB SUMMIT, employees, or other users of this Site or the public; (2) enforce the terms and conditions that apply to use of this Site; (3) comply with a legally valid request from a competent governmental authority; or (4) respond to claims that any content violates the rights of third parties. We may also disclose Personal Information as we deem necessary to satisfy any applicable law, regulation, legal process, or governmental request.
In this Privacy Policy, the purposes identified above and in “Collection, Use, and Disclosure of Personal Information” will be referred to as the “Identified Purposes.”
Public Forums
This website or other products may make public chat rooms, forums, message boards, and/or news groups available to you from time to time. We impose terms of use regarding content and activity at such public areas. Further, we monitor and/or edit posts to those areas. Please remember that any information that is disclosed in these areas becomes public information and you should exercise caution when deciding whether to disclose any personal information via such forum.
CALIFORNIA’S “SHINE THE LIGHT” LAW
California Civil Code Section 1798.83 requires any operator of a website to permit its California-resident customers to request and obtain from the operator a list of what personal information the operator disclosed to third parties for direct marketing purposes for the preceding calendar year, as well as the addresses and names of such third parties. EDUWEB SUMMIT does not share any personal information collected from this site with third parties for their direct marketing purposes.
European Union’s “General Data Protection Regulation (GDPR)” Law
The General Data Protection Regulation (GDPR) (EU) 2016/679 is a regulation in EU law on data protection and privacy for all individuals within the European Union. It also addresses the export of personal data outside the EU. The GDPR aims primarily to give control to citizens and residents over their personal data and to simplify the regulatory environment for international business by unifying the regulation within the EU. In compliance of this law, EDUWEB SUMMIT does not utilize data for any reasons other than to fulfill commitments to existing products and services. EDUWEB SUMMIT does not share any personal data or information collected from this site with third parties for their direct marketing purposes. The EDUWEB SUMMIT has data retention and storage mechanisms in place to control who has access to the data and has placed limits on what purposes the data can be used for.
CALIFORNIA’S “California Consumer Privacy Act (CCPA)” LAW
The California Consumer Privacy Act (“CCPA”) applies to California residents only, below is a listing of the rights you have the ability to exercise:
Right to Know: You have the right to request that we disclose to you the Personal Information we collect, use, or disclose, and information about our data practices;
Right to Request Deletion: You have the right to request that we delete your Personal Information that we have collected from you;
Right to Non-Discrimination: We will not discriminate against you for exercising any of these rights.
In compliance with this law, EDUWEB SUMMIT does not utilize data for any reasons other than to fulfill commitments to existing products and services. EDUWEB SUMMIT does not share any personal data or information collected from this site with third parties for their direct marketing purposes. The EDUWEB SUMMIT has data retention and storage mechanisms in place to control who has access to the data and has placed limits on what purposes the data can be used for.
Text Communications
CONSENT
Your knowledge of and consent to EDUWEB SUMMIT’s collection, use, and disclosure of your Personal Information is critical. We rely on the following actions by you as indications of your consent to our existing and future Personal Information practices:
Your voluntary provision of Personal Information to us directly;
Your express consent or acknowledgment contained within a written, verbal, or electronic application or claims process; and
Your verbal consent solicited by EDUWEB SUMMIT (or our agent) for a specified purpose.
Where EDUWEB SUMMIT relies on consent for the fair and lawful processing of Personal Information, the opportunity to consent will be provided when the Personal Information in question is collected. Your consent may be given through your authorized representative such as a legal guardian, agent, or holder of a power of attorney.
Subject to certain legal or contractual restrictions and reasonable notice, you may withdraw this consent at any time. EDUWEB SUMMIT will inform you of the consequences of withdrawing your consent. In some cases, refusing to provide certain Personal Information or withdrawing consent for EDUWEB SUMMIT to collect, use, or disclose your Personal Information could mean that we cannot obtain insurance coverage or other requested products, services, or information for you.
If you wish to withdraw your consent, please refer to the “Questions or to Withdraw Consent” section below.
However, there are several instances in which EDUWEB SUMMIT does not require your consent to engage in the processing or disclosure of Personal Information. EDUWEB SUMMIT may not solicit your consent for the processing or transfer of Personal information for those purposes that have a statutory basis, such as in the following instances:
The transfer or processing is necessary for the performance of a contract between you and EDUWEB SUMMIT (or one of its affiliates);
The transfer or processing is necessary for the performance of a contract, concluded in your interest, between EDUWEB SUMMIT (or one of its affiliates) and a third party;
The transfer or processing is necessary, or legally required, on important public interest grounds; for the establishment, exercise, or defense of legal claims; or to protect your vital interests; or
The transfer or processing is required by applicable law.
LIMITING COLLECTION AND RETENTION OF PERSONAL INFORMATION
EDUWEB SUMMIT will collect, use, or disclose Personal Information that is necessary for the Identified Purposes or as permitted by law. If we require Personal Information for any other purpose, you will be notified of the new purpose and, subject to your consent (where appropriate), that new purpose will become an Identified Purpose.
EDUWEB SUMMIT will collect Personal Information by fair and lawful means. We will normally retain Personal Information as long as necessary for the fulfillment of the Identified Purposes. However, some Personal Information may be retained for longer periods as required by law, contract, or auditing requirements.
SAFEGUARDS
We have in place physical, electronic, and procedural safeguards appropriate to the sensitivity of the information we maintain. Safeguards will vary depending on the sensitivity, format, location, amount, distribution, and storage of the Personal Information. They include physical, technical, and managerial measures to keep Personal Information protected from unauthorized access. Among such safeguards are the encryption of communications via SSL, encryption of information while it is in storage, firewalls, access controls, separation of duties, and similar security protocols. However, due to the nature of the Internet and related technology, we cannot absolutely guarantee the security of Personal Information, and EDUWEB SUMMIT expressly disclaims any such obligation.
EXTERNAL LINKS
EDUWEB SUMMIT Sites may include links to other websites whose privacy policies we do not control. Once you leave our servers (you can tell where you are by checking the URL in the location bar on your web browser), the use of any Personal Information you provide is governed by the privacy policy of the operator of the website you are visiting. That policy may differ from ours. If you cannot find the privacy policy of any of these websites via a link from the website's homepage, you should contact the website directly for more information.
ACCURACY, ACCOUNTABILITY, OPENNESS, AND CUSTOMER ACCESS
Our knowing about changes to some of your Personal Information (e.g., email address) may be key to effectively communicating with you at your request. If any of your details change, you can update us by emailing us. Please keep us informed of changes to your Personal Information.
You have the right to access your Personal Information and request rectification of any Personal Information in the file that may be obsolete, incomplete, or incorrect. However, to secure your Personal Information, EDUWEB SUMMIT does not provide online access to its customers to view or amend Personal Information in its database.
QUESTIONS OR TO WITHDRAW CONSENT
You may exercise your right to withdraw your consent to applicable uses or disclosures of your Personal Information (which may limit or terminate the products and services that EDUWEB SUMMIT provides to you) by either (1) email (info@eduwebsummit.com) or (2) writing a letter or sending an email to us at the following addresses:
The eduWeb Summit, PO Box 3123, Frederick, MD 21705. Tel: (762) 2EDUWEB
We will need to validate the identity of anyone making such a request to ensure that we do not provide your information to anyone who does not have the right to such information.
Normally, we will respond to access requests within 30 days.
CHANGES TO THIS PRIVACY POLICY
If there is any material change to your rights under this Privacy Policy, EDUWEB SUMMIT will provide you with notice of such change 30 days prior to the changes going into effect. As part of this notice, EDUWEB SUMMIT may post a notice of the change on the site in a clear and conspicuous manner for the 30-day notice period. EDUWEB SUMMIT may also communicate the change via email or postal mail if this is the way that EDUWEB SUMMIT normally corresponds with you. Please note that your continued use of the Site or Services once this 30-day period is over, indicates your agreement to the changes that were the subject of the notice.
9/11/24